1.9.1 For all cases, except for absenteeism and resignations, the call for removal of a Senator shall be submitted to the Executive Committee and shall be submitted by a current Senator:
1.9.1.1 In writing (electronic or manually);
1.9.1.2 Stating the reason(s) for removal;
1.9.1.3 The document requesting the removal must be submitted at least five (5) working days before the next regularly scheduled Executive Committee meeting.
1.9.1.4 The Executive Committee will review the document requesting the removal and decide, by a majority of the Executive Committee, whether to move forward with removal proceedings;
1.9.1.5 After review at the Executive Committee meeting, the Chair of the Executive Committee shall contact the Senator whose name is up for removal and the Senator calling for removal to inform them of the Executive Committee’s decision.
1.9.1.5.1 Method of contact for this may be by any one of the following:
1.9.1.5.1.1 Direct phone call
1.9.1.5.1.2 Face to face meeting
1.9.1.5.1.3 Email with read receipt
1.9.1.5.1.4 Certified letter
1.9.1.5.2 If the Chair of the Executive Committee is unable to oversee the removal proceedings, then the order of who will oversee the proceedings will be as follows:
1.9.1.5.2.1 Vice Chair
1.9.1.5.2.2 Parliamentarian
1.9.1.5.2.3 Secretary
1.9.1.5.2.4 Treasurer
1.9.1.6 If the Executive Committee decides, based upon review of the document requesting removal, not to move forward with removal proceedings, the Senator called for removal and the Senator calling for removal will be informed of the Executive Committee’s decision. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.1.7 If the Senator called for removal decides, during the course of the removal proceedings, to resign as a Staff Senator, their position will be considered a vacancy. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.1.8 If the Executive Committee decides, based upon review of the document requesting removal, to move forward with removal proceedings, the accused Senator and the one making the accusation must be notified, in writing, no less than three (3) days prior to attend the next Executive Committee meeting following the review of the document at the previous Executive Committee Meeting. The accused Senator shall have an opportunity for rebuttal;
1.9.1.8.1 Method of notification must be one of the following:
1.9.1.8.1.1 Email with Read Receipt
1.9.1.8.1.2 Certified Letter
1.9.1.8.2 The Executive Committee will verify receipt of this notification.
1.9.1.9 Once the Senator has had the opportunity for rebuttal, the Executive Committee will, based upon the evidence presented and by a majority of the Executive Committee, make their recommendation to the Full Senate.
1.9.1.10 The Full Senate will discuss and vote on the recommendation.
1.9.1.10.1 The Senator under consideration for removal will have the opportunity for rebuttal in the Full Senate during the discussion.
1.9.1.11 Failure of Response
1.9.1.11.1 If the Senator called for removal fails to respond after contact is made by the Executive Committee Chair in 5 working days, the Executive Committee, based upon review of the document requesting removal, shall move forward with removal proceedings at the next Executive Committee meeting. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.1.12 Failure of Appearance
1.9.1.12.1 If the Senator called for removal responds but fails to appear at the Executive Committee meeting at which removal will be discussed, the removal proceedings shall be moved forward to the next Full Staff Senate meeting. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.2 For cases of absenteeism, the call for removal of a Senator shall be submitted to the Executive Committee based upon official Staff Senate and/or its committees’ attendance records of which the Senator is a member.
1.9.2.1 Submission of the Senator called for removal will be based upon Article 1.5. Attendance and Leave.
1.9.2.2 The Chair of the Executive Committee shall contact the Senator whose name is up for removal to inform them of the call for removal.
1.9.2.2.1 Method of contact for this may be by any one of the following:
1.9.2.2.1.1 Direct phone call
1.9.2.2.1.2 Face to face meeting
1.9.2.2.1.3 Email with read receipt
1.9.2.2.1.4 Certified letter
1.9.2.2.2 If the Chair of the Executive Committee is unable to oversee the removal proceedings, then the order of who will oversee the proceedings will be as follows:
1.9.2.2.2.1 Vice Chair
1.9.2.2.2.2 Parliamentarian
1.9.2.2.2.3 Secretary
1.9.2.2.2.4 Treasurer
1.9.2.3 If the Senator up for removal decides, during the course of the removal proceedings, to resign as a Staff Senator their position will be considered a vacancy. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.2.4 If the Executive Committee decides, based upon review of the attendance records, to move forward with removal proceeding, the Senator called for removal will be notified, in writing, no less than three (3) days prior to attend the next Executive Committee meeting following the review of the attendance records at the previous Executive Committee Meeting. The accused Senator shall have an opportunity for rebuttal.
1.9.2.4.1 Method of notification must be one of the following:
1.9.2.4.1.1 Email with Read Receipt
1.9.2.4.1.2 Certified Letter
1.9.2.4.2 The Executive Committee will verify receipt of this notification.
1.9.2.5 Once the Senator has had the opportunity for rebuttal, the Executive Committee will, based upon the evidence presented and by a majority of the Executive Committee, make their recommendation to the Full Senate.
1.9.2.6 The Full Senate will discuss and vote on the recommendation.
1.9.2.6.1 The Senator under consideration for removal will have the opportunity for rebuttal in the Full Senate during the discussion.
1.9.2.7 Failure of Response
1.9.2.7.1 If the Senator called for removal fails to respond after contact is made by the Executive Committee Chair in 5 working days, the Executive Committee, based upon review of the document requesting removal, shall move forward with removal proceedings at the next Executive Committee meeting. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.
1.9.2.8 Failure of Appearance
1.9.2.8.1 If the Senator called for removal responds but fails to appear at the Executive Committee meeting at which removal will be discussed, the removal proceedings shall be moved forward to the next Full Staff Senate meeting. This will be officially recorded in the Staff Senate records and reported to the full Staff Senate.